Tracking Tools

Consistent Assignment Tracking Tool 

This easy-to-use tool tracks the number of caregivers working with each resident and prepares a monthly summary for you to enter on the National Nursing Home Quality Improvement website. 

Consistent Assignment Tracking Tool 

Consistent Assignment Tracking Tool Instructions

Dementia Care and Psychotropic Medication Tracking Tool

Use this tool to create easy-reference information for each individual's comfort, pleasant moments and meaningful activity preferences. Document necessary steps for appropriate use of psychotropic medications, and track efficacy, side effects and timely GDR attempts. Charts and graphs are available in the Reports tab. Transfer Monthly Outcomes to the Campaign website for a continuous trend to monitor your efforts.

Dementia Care and Psychotropic Medication Tracking Tool

Hospitalizations Tracking Tool

The Campaign Tracking Tools allow you to document your work, monitor outcomes and the processes related to your outcomes. To achieve a data-driven quality improvement project, collect data for several months to establish a solid baseline and set a target for your improvement; then continue collecting data -- charts within the workbooks and trend graphs on the website provide you and your team with the feedback you need to determine if the changes you are making are being fully implemented and if they are having the expected impact on your outcomes. Keep your workbook up-to-date on a daily or weekly basis and look at data often to support a rapid cycle quality improvement project. Download the data tracking tool and collect data for a month or so to determine your starting point.

Before you start, read our Tip Sheet on Testing Change & Starting Small (PDF).

Bridging to complete your 2018 workbook begins Jan 31, 2019. Get the instructions - ALL NEW: Finishing your 2018 workbook is as easy as 123!

This Excel tool calculates rates for 30-day and 90-day Readmissions, Hospital Admissions, Transfers to Emergency Only, and Transfers Resulting in Observation Stay. It also has features that allow you to track patterns and processes affecting your hospital transfers.

Safely Reduce Hospitalizations Tracking Tool

Video Instructions:
Download & Save the 2019 Hospitalizations Tracking Tool (3:14 min)
Automatic Copy: Import 2018 Drop Down Lists into 2019 Workbook (6:50 min)

Look Inside! Flip through these slides to see the kinds of charts and graphs the Safely Reduce Hospitalizations Tracking Tool will produce for you.

Key points for getting started with your Hospitalizations Tracking Tool.

Illustrated instructions for using the Hospitalizations Tracking Tool.

Illustrated instructions for transferring data from your Tracking Tool (Excel workbook) to the Campaign website. This step takes just a few minutes, and provides you with real-time trend graphs displaying your progress over time. These are the graphs that allow you to monitor the effect of the changes you are making during your quality improvement project. Graphs are customizable and downloadable and are perfect for sharing with your QI Team, staff, and community.

Troubleshooting Common Issues with the Hospitalizations Tracking Tool.

Slides from the Safely Reduce Hospitalization: Using Data To Inform The Quality Improvement Project Webinar

Step into using the Hospitalizations Tracking Tool. The first in this series of three practica focuses on the basic mechanics of the tool and entering only required fields for outcome calculations and to identify 30-day readmissions and those at risk of becoming 30-day readmissions. Getting Started with the Hospitalizations Goal: #1 The Basics (62713)

Slides from Practicum #1. The final slides include homework instructions and support. View the slides.

Slides from Practicum #2. Slides include resources and homework. View the slides

Prioritizing AND starting with manageable bites are both important quality improvement principles. INTERACT is an entire program that includes many excellent tools to help standardize processes associated with changes in condition and optimize communications – but where to start? Data from the Tracking Tool helps us start small, but start smart. Getting Started with the Hospitalizations Goal: #3 Biting The Elephant (8113) [Video starts at approximately 3 minutes into the audio recording.]

Slides from Practicum #3. Slides include resources and homework. View the slides

Infections Tracking Tool 

Track your C. difficile infections (CDI) and related processes and indicators. Use this information to inform your quality improvement project, and enter monthly outcomes on the Campaign website to access trend graphs of your progress over time.

Infections Tracking Tool

Infections Tracking Tool Instructions

Mobility Tracking Tool

Record residents' mobility results to view patterns in assessments and mobility during the month. Then, enter the monthly outcomes (calculated for you) on the National Nursing Home Quality Improvement Campaign website to access trend graphs of your progress over time. 

Mobility Tracking Tool

Pain Management Tracking Tool 

Use the Pain Management Tracking Tool (Excel workbook) to track your residents’ pain, the timing and type of assessments, and the kind of interventions they receive.

  • Track pain management strategies on a weekly basis.
  • Identify opportunities for improvement.
  • View individual data in rows, and summary information on patterns and processes in graphs.
  • Transfer monthly outcomes to the Campaign website for continuous trending.
  • Monitor your progress and share results with your team.

Pain Tracking Tool Instructions

The Campaign Tracking Tools allow you to document your work, monitor outcomes and the processes related to your outcomes. To achieve a data-driven quality improvement project, collect data for several months to establish a solid baseline and set a target for your improvement; then continue collecting data -- charts within the workbooks and trend graphs on the website provide you and your team with the feedback you need to determine if the changes you are making are being fully implemented and if they are having the expected impact on your outcomes. Keep your workbook up-to-date on a daily or weekly basis and look at data often to support a rapid cycle quality improvement project. Download the data tracking tool and collect data for a month or so to determine your starting point.

Before you start, read our Tip Sheet on Testing Change & Starting Small (PDF).

  • Use this Excel workbook to track your residents’ pain, the timing and type of assessments, and the kind of interventions they receive. The tool will produce charts to help you identify patterns and track processes during the month and summary statistics that will allow you to track your outcomes and progress over time. 
  • New Illustrated instructions for the Pain Management Tracking Tool.
  • Pain Tracking Tool Instructions
  • Pain Consolitdation Tool
  • Submitting Data Instructions
  • Do you want to track neighborhoods or other groups of residents separately? This tool is for you! Complete the TrackingTool (above) for each group, then use this tool to automatically summarize your results.
  • Illustrated instructions for transferring data from your Tracking Tool (Excel workbook) to the Campaign website. This step takes just a few minutes, and provides you with real-time trend graphs displaying your progress over time. These are the graphs that allow you to monitor the effect of the changes you are making during your quality improvement project. Graphs are customizable and downloadable and are perfect for sharing with your QI Team, staff, and community.

Person-Centered Care Tracking Tool

Use this tool to log results from your residents' Preference Satisfaction Interviews and record how their subsequent care plans address those preferences. This Tool will create graphic displays indicating opportunities to fulfill residents' preferences, evaluate community trends, and calculate an overall Preference Congruence Quality Indicator and the percent of care plan meetings with key participants. Enter these summary indicators on the National Nursing Home Quality Improvement Campaign website to access trend graphs of your progress over time.

Person-Centered Care Tracking Tool

Pressure Ulcer Tracking Tool

This tool may be used to track skin & risk assessments; acquisition, prevention & healing of wounds; and pain management for residents with pressure injuries or skin failure. Monthly outcomes are calculated for residents receiving post acute, long term, and end of life care. Enter monthly summary data on the Campaign website to view trend graphs of your progress over time.

Pressure Ulcer Tracking Tool

Staff Stability Tracking Tool 

Use this tool to calculate staff turnover and retention for CNAs, RNs, and LPN/​LVNs. Optional fields support monitoring key processes related to staff stability and satisfaction. Transfer monthly outcomes to the National Nursing Home Quality Improvement Campaign website to access continuous trend graphs of your progress including comparison data and target setting.

Quick Introduction on Staff Stability Tracking Tool

Staff Stability Tracking Tool